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ArBCA Constitution

ARKANSAS BASKETBALL COACHES ASSOCIATION

Prepared January 20, 2012

 

CONSTITUTION

Article I – PURPOSE

Section 1.  The purpose of this organization shall be:

  1. A. To develop greater unity and fellowship among all members.
  2. B. To foster a closer working relationship with the AAA, AHSCA, NABC and other state and National athletic organizations.
  3. C. To foster higher standards of professional proficiency and ethics.

 

  Article II – GENERAL

Section 1.  The name of this organization which will be a nonprofit organization shall be known as Arkansas Basketball Coaches Association.

Section 2.    The principal office of this organization shall be in the Arkansas city where the Executive Director resides, or at a specific location to be determined by the board of directors.

Section 3.    The business year shall be from March 1st to March 1st to coincide with the finals of the Arkansas State Basketball finals.

 

Article III – MEMBERSHIP

Section 1.  There shall be two classes of membership.  The classes shall

be active and associate

Section 2.  Active membership shall be restricted to coaches in any Middle School, Junior High School, or College basketball coach in the state of Arkansas who has paid their annual membership dues.  They must work at an educational institute.

Section 3.  Associate membership shall be available to former coaches, officials, friends from high school or college basketball, and coaches from other states.

Section 4.   Active members have the privilege of voting on items concerning the association and the possibility of being selected for Association awards and honors.

Section 5.  The Board of Directors shall determine membership dues.  The

dues may be adjusted by a two-thirds vote of the Board of Directors; effective on

the new fiscal year to coincide with the annual board meeting in March.

 

Article IV – ELECTED OFFICERS

Section 1.    Elected officers of this Association shall serve the three (3) year terms starting the first day of March for the first officers elected and thereafter 2-year terms, except when the need arises to balance the terms in which case they could serve a 3-year term.  They may not serve two (2) consecutive terms in the same office.  Officers will be elected from the board of directors.

Section 2.    Elective positions shall be President, Vice President, and Secretary-treasurer.  The Executive Director, Associate Executive Director and the President may appoint with the approval of the ABCA Board two (2) individuals to serve as Assistant Directors.

Section 3.    The Board of Directors will present a slate of officers to be presented to the membership at the summer meeting.  The general membership may accept the slate by a majority vote or nominate others from the floor to be voted on by active voting members.

Section 4    A vacancy shall exist in an office if an elected official leaves the coaching profession or moves from the state of Arkansas.  The vacancy shall be filled by a candidate selected by the Executive Director with the approval of two-thirds of the Board of Directors.  Approval may be obtained by e-mail if so desired by the Executive Director.

Section 5.     Suspension of any school or individual from the Arkansas Activities Association or Arkansas High School Coaches Association carries a similar suspension and reinstatement in this Association.  In the event of suspension of an officer, the office shall remain open until the end of the business year and if said individual is reinstated by the Arkansas Activities Association or Arkansas High School Coaches Association, he will automatically resume his official duties.

Section 6.    The President shall serve as Master of Ceremonies at all Association banquets.  He shall serve as Chair of the board and preside at Board of Director meetings.  His office automatically qualifies him for membership on the Board of Directors as a regular member.  He will have the authority to appoint someone of his choosing to address any association concerns.

Section 7.   The Vice President, in the absence or the inability of the President to perform his duties, shall perform the duties normally assumed by the President.

Section 8.  The secretary treasurer or an assigned director in his absence shall keep minutes of all business meetings, including the Board of Director meetings.

Section 9.   The past president will serve as an Ex-Officio board member and past board members will have the option of serving as ex-officio members for one year.  Ex-Officio members will serve only in an advisory capacity with no voting rights.

 

 Article V – EXECUTIVE DIRECTOR

Section 1.    The Executive Director shall be selected by a two-thirds vote of the Board of Directors.

Section 2.    The term of office shall be for one year starting  March 1st of each year.  The term of office shall be considered renewed unless notice of dismissal is given on or before February 15 of a given year.  In such an event, the Executive Director shall transfer all correspondence and records to his successor on or before April 1.

Section 3.    The Executive Director shall be the chief executive officer and shall have the power to act, as he deems necessary in matters pertaining to the Association when a situation not covered in the Constitution or Bylaws develops.

Section 4.    The Executive Director may enter into a discussion at all meetings, but is not empowered to vote on any issue.

Section 5.    The Executive Director shall have the following duties:

  1. A. Organize meetings
  2. B. Receive applications and issue membership cards (Associate Exec. Dir.)
  3. Collect fees and dues and place these in a selected depository. Keep an accurate record of all funds. Render a full and audited report to the Board of Directors at their meeting.
  4. Notify members of all regular meetings and be empowered to call

special meetings pertaining to matters that he feels cannot be handled

by e-mail.

  1. E. Organize the Annual Coaching Clinic or clinics with  Associate Exec Director and President of Board.
  2. F. Have charge of necessary printing and publications of the Association.
  3. G. Appoint committees or administrative assistants whenever he feels it is necessary to properly conduct the affairs of the Association. The above-mentioned personnel must currently, or have been in the past involved in coaching basketball at any level.

Section 6.    The Executive Director may purchase, in the name of the Association, all necessary clerical supplies for the proper functioning of the Association.  The amount of money disbursed for his purpose shall not be limited, but the Executive Director is encouraged to be cognizant of the current balance in the

Association fund.

Section 7.   The Executive Director shall control all expenditures conducting affairs of the Association.

 Article VI – BOARD OF DIRECTORS

Section 1.    The Board of Directors shall be composed of twenty-five (25) members. The Executive Director, _Associate_ Executive Director, and the Web Site Coordinator shall be non-voting members, while the twenty (25) members with voting privileges shall be the President, Vice President, secretary, and the fourteen (14) AAA classifications representing one boy’s head coach and one girl’s head coach from each of the 7 classifications along with 8 at large positions which include at least 3 assistant coaches.  The first board of directors will be selected by the steering committee made up of coaches who have been working on the inaugural Association.  The board members will be selected at the annual summer meeting by majority vote of the membership.  The first board will draw for even or odd slots.  The even slots will have a term of two years and odd slots will have a three-year term.  After the first board’s term, all future board members will serve 2-year terms.

Section 2.    Eligibility:  To be eligible a director, a coach must be an active member in good standing.

Section 3.   Duties:  The Board of Directors shall have complete control and management of the association’s funds and property and shall have and exercise all the powers possessed by the association itself as far as such delegation of authority is not inconsistent with the laws of the ABCA.

Section 4.  The directors shall exercise their duties in a manner consistent with the purpose of this organization keeping in mind this organization is not organized for profit.

Section 5. Vacancies:  Any vacancy on the Board of Directors occurring between annual elections as a result of death, incapacity, resignation or other such causes, may be filled by the majority of the directors at a properly constituted meeting of the board.   Any director may be removed for cause by a two-thirds vote of all the other directors then in office.

Section 6.  Meeting:  The board shall meet at least twice a year, once at the fall high school coaching clinic and one at the summer coaching clinic sponsored by the AHSCA.  Additional meetings may be called by the president with at least 5 days’ notice given to the association.

Section 7.  Proxy voting:  Any director not present at a meeting will be permitted to vote by proxy by filing a notice of such desire with the president with at least five days’ notice of such desire with the president before the meeting and designating who shall hold proxy.

Section 8.  Quorum:  A majority (or 10) of the directors shall constitute a quorum at any meeting of the board.  A majority of the quorum present shall decide any action or matter brought before the meeting.

Section 9. Liability of Members and Directors:  No member or director of the association shall be personally liable to its creditors or for any indebtedness or liability and any and all creditors should look only to the association’s assets for payment.

Section 10.  The Association shall not make or extend a loan to any director, officer, or member.

Section 11.  Disposition of upon Dissolution:  Upon the dissolution or winding up of the corporation, or in the event that it shall cease to engage in carrying out the purpose set forth in these articles, all of the business, properties, assets, and income of the corporation remaining after payment shall be distributed to a non-profit fund, foundation, or corporation which is organized and operated exclusively for tax-exempt purpose.  In NO event will funds be distributed to any member.

 

Article VII- AMENDMENT

Section 1.  The Board of Directors may amend the Constitution and  By-laws by affirmation of ten (10)

Members.

Amended June 25, 2015, and adopted unanimously

Amended June 22, 2016, and adopted unanimously